EB Research Institute GmbH is a non-profit biotech research institute based in Salzburg, Austria, founded as a joint venture between DEBRA Austria and Salzburg University Hospital. The institute is dedicated to translational research and development with the goal of improving the quality of life of children affected by Epidermolysis bullosa (“butterfly children”).

To support our operational activities, we are seeking a Finance, HR & Admin Associate who will take responsibility for finance, human resources, and administrative functions within a dynamic, research-driven environment.

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Your Role – Finance, HR & Operations Impact

Finance & Budget Ownership

• End-to-end accounting responsibility, including invoice processing, transaction coding, system uploads and travel expense management

• Treasury & cash management, owning weekly payment runs and coordinating approval workflows

• Procurement governance for external services, supplies and scientific equipment

• Financial monitoring & reporting, delivering transparent insights to the Lab Director and senior leadership

• Cost control & optimization, proactively identifying savings while safeguarding research quality

• Financial performance analysis and structured reporting

• Grant budget management, ensuring compliance with sponsor requirements and accurate fund allocation

Human Resources Leadership

• Recruitment & onboarding ownership for lab and administrative staff, from job postings to first-day readiness
• Training & development coordination, partnering with the Managing Director to identify needs and track progress
• Performance management support, enabling structured feedback and continuous improvement
• Payroll & benefits interface, serving as the main contact for employees and the external payroll provider (LeitnerLeitner)
• HR compliance, ensuring adherence to labour law, health & safety standards and internal policies

Administration & Strategic Support

• Close collaboration with leadership and research teams to ensure efficient use of financial and human resources
• Executive support to the Managing Director, including travel coordination and expense handling
• Policy development support across HR and budgeting in line with regulatory requirements
• Project-based contributions, supporting special initiatives and organizational development

Your skills and experience:

Professional Background & Education

• Completed education at Business School (HAK) or a Bachelor's degree in Business Administration, Finance, Human Resources or a related field
• 5–10 years of professional experience across accounting, HR and administration
• Experience in a biotech, pharmaceutical or R&D environment is a strong advantage

Core Expertise – Finance & HR (Mandatory)

• Solid financial management skills, including accounting, budgeting, financial analysis and cost control
• Sound HR expertise, with practical knowledge of recruitment processes, HR policies and labour law
• Proven ability to manage budgets, payroll and employee data with the highest level of accuracy and confidentiality
• Experience in both fields – Finance AND HR – is essential

Language Requirements (Non-Negotiable)

• Fluent German and English, both written and spoken, are strictly required for this role

Personal Strengths & Working Style

• Exceptional attention to detail and a strong sense of ownership
• Analytical mindset with the ability to interpret financial data, identify trends and develop practical solutions
• Clear, confident communication skills when working with employees, management and external partners
• Strong time management and prioritization skills in a fast-paced, research-focused environment
• High integrity and discretion when handling sensitive financial and personal information
• Adaptability and resilience, with the ability to perform in evolving structures and changing priorities

Why join us?

• Opportunity to support cutting-edge research and make a meaningful impact
• Collaborative and innovative work environment
• Room for professional growth and development
• Competitive compensation package

Location: Salzburg, Austria

Employment Type: Full-time (32-40 h/week)

Salary: We offer a minimum monthly salary of € 3,000 gross for 40 hours per week, with a willingness to pay more depending on experience and qualifications